Sovereign+ · Financial Dashboard Prompt Template
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Strategic Ecosystems Consulting

C.A.L.M. AI Navigator · Starter Prompt

Build your Discovery Days
financial dashboard

A ready-to-use prompt that turns your program numbers into an interactive, board-ready dashboard — no spreadsheet required. Fill in your figures, paste it into Claude, and refine.

How to use it

Three steps, about ten minutes.

1

Gather your numbers

Pull together your pricing, staffing costs, enrollment targets, program days, and any startup costs. The reference below shows exactly what to have on hand.

2

Replace the bracketed placeholders

Anything in [square brackets] is a placeholder. Swap in your real figures — the defaults shown are the ballpark numbers from our call, so you can see how each one fits.

3

Paste into Claude and refine

Drop the finished prompt into Claude. It returns a shareable, interactive dashboard you can publish as a link or embed on your Wix site. Then just ask it to adjust anything.

Before you paste: what to have ready

The prompt asks for each of these. Rough numbers are fine — you can refine live in the board meeting.

Participant fee / day
Your low / middle / high price per child
Enrollment scenarios
Kids per day you want to model (e.g. 10/15/20)
Staffing
Pay rates and your staff-to-child ratio
Program day & hours
Daily hours and which days you'd run
Phase / day counts
Days per year for gap days, breaks, full schedule
Per-day costs
Snacks, materials, transportation, other
Startup costs
Curriculum, supplies, marketing, one-time items
Sponsorship (optional)
Any offset from sponsors or scholarships

Your prompt

Copy it whole. The bracketed values are examples from our conversation — edit them to yours.

Discovery Days · Dashboard Prompt
Role & context:
You're helping me, [YOUR NAME], [YOUR ROLE] at PCI, a nonprofit family resource center in Pagosa Springs, Colorado. I'm preparing a board proposal for a new paid enrichment program called "PCI Discovery Days." It runs on days when kids are out of school but families still need care and enrichment — gap days (when charter/private schools are off but the public district is in session), staff in-service days, and holiday breaks. I need an interactive financial dashboard to present to my board.

Goal:
Build a single-file, self-contained, interactive HTML dashboard (as an artifact) that models this program's finances across several scenarios. It must be clean, visual, and board-ready — something non-financial board members can click through and understand in a couple of minutes. No spreadsheets.

My assumptions (edit these before running):
- Participant fee per child, per day: low [$55] / middle [$65] / high [$75]
- Enrollment scenarios (children per day): [10], [15], [20], [25]
- Staff-to-child ratio: [1 staff per 10 children]
- Staff pay: existing staff [$25/hour]; newly hired assistants [$22/hour]
- Program hours per day: [6 hours, 8:00 AM to 2:00 PM]
- Programming-day scenarios (rough day counts are fine):
    Phase 1 — gap days only: about [__] days per year
    Phase 2 — gap days plus holiday breaks: about [__] days per year
    Phase 3 — regular schedule (e.g. Mon-Thu): about [__] days per month
- Variable cost per day: snacks/materials [$__ per child], transportation [$__ per day], other [$__]
- One-time startup costs: curriculum [$__], supplies/equipment [$__], marketing [$__], other [$__]
- Sponsorship offset (optional): [__% of costs] or [$__ per day]

The dashboard must:
1. Let me switch between the three phase scenarios and the enrollment levels (tabs or dropdowns).
2. For the selected scenario, show revenue, staffing cost, variable cost, and net margin — per day, per month, and per year.
3. Calculate and clearly display a BREAK-EVEN point: how many children per day (and/or how many program days) are needed to cover costs, including recouping the one-time startup costs.
4. Show a GO / NO-GO threshold: the minimum enrollment below which the program loses money, highlighted visually.
5. Include a high / middle / low view comparing the three price points side by side.
6. Include at least one simple chart — e.g. revenue vs. cost as enrollment grows, or net margin as the program scales.
7. If I enter a sponsorship offset, show its effect on the bottom line.
8. Let me edit the key assumptions in the dashboard itself (input fields) and see every number update instantly, so I can answer "what if" questions live in the meeting.

Design:
- Clean, professional, presentation-ready — assume it will be projected for a board and also opened on phones.
- Use a gold [#F3BE17] accent with a clean slate-and-ivory palette.
- Clarity over decoration: large, legible numbers and plain labels a non-financial reader understands (say "Monthly net," not "EBITDA").

Output:
- Deliver it as a single interactive artifact I can publish and share as a link, or embed on our Wix site.
- After building it, give me a 3-sentence, plain-language summary of what the numbers say, and flag the one assumption that most affects whether this program is financially viable.

Tip: Once Claude builds it, keep going in plain English — "make the break-even bigger," "add a column for 30 kids," "show me the annual view first." You're the director; it's your analyst.

Want a second set of eyes?

Book a working session and we'll build the dashboard together, pressure-test your numbers, and get your proposal board-ready.

Book a call with Elisa
Sovereign+
Elisa Janson Jones
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