C.A.L.M. AI Navigator™ · Starter Prompt
Build your Discovery Days
financial dashboard
A ready-to-use prompt that turns your program numbers into an interactive, board-ready dashboard — no spreadsheet required. Fill in your figures, paste it into Claude, and refine.
How to use it
Three steps, about ten minutes.
Gather your numbers
Pull together your pricing, staffing costs, enrollment targets, program days, and any startup costs. The reference below shows exactly what to have on hand.
Replace the bracketed placeholders
Anything in [square brackets] is a placeholder. Swap in your real figures — the defaults shown are the ballpark numbers from our call, so you can see how each one fits.
Paste into Claude and refine
Drop the finished prompt into Claude. It returns a shareable, interactive dashboard you can publish as a link or embed on your Wix site. Then just ask it to adjust anything.
Before you paste: what to have ready
The prompt asks for each of these. Rough numbers are fine — you can refine live in the board meeting.
Your prompt
Copy it whole. The bracketed values are examples from our conversation — edit them to yours.
Role & context:
You're helping me, [YOUR NAME], [YOUR ROLE] at PCI, a nonprofit family resource center in Pagosa Springs, Colorado. I'm preparing a board proposal for a new paid enrichment program called "PCI Discovery Days." It runs on days when kids are out of school but families still need care and enrichment — gap days (when charter/private schools are off but the public district is in session), staff in-service days, and holiday breaks. I need an interactive financial dashboard to present to my board.
Goal:
Build a single-file, self-contained, interactive HTML dashboard (as an artifact) that models this program's finances across several scenarios. It must be clean, visual, and board-ready — something non-financial board members can click through and understand in a couple of minutes. No spreadsheets.
My assumptions (edit these before running):
- Participant fee per child, per day: low [$55] / middle [$65] / high [$75]
- Enrollment scenarios (children per day): [10], [15], [20], [25]
- Staff-to-child ratio: [1 staff per 10 children]
- Staff pay: existing staff [$25/hour]; newly hired assistants [$22/hour]
- Program hours per day: [6 hours, 8:00 AM to 2:00 PM]
- Programming-day scenarios (rough day counts are fine):
Phase 1 — gap days only: about [__] days per year
Phase 2 — gap days plus holiday breaks: about [__] days per year
Phase 3 — regular schedule (e.g. Mon-Thu): about [__] days per month
- Variable cost per day: snacks/materials [$__ per child], transportation [$__ per day], other [$__]
- One-time startup costs: curriculum [$__], supplies/equipment [$__], marketing [$__], other [$__]
- Sponsorship offset (optional): [__% of costs] or [$__ per day]
The dashboard must:
1. Let me switch between the three phase scenarios and the enrollment levels (tabs or dropdowns).
2. For the selected scenario, show revenue, staffing cost, variable cost, and net margin — per day, per month, and per year.
3. Calculate and clearly display a BREAK-EVEN point: how many children per day (and/or how many program days) are needed to cover costs, including recouping the one-time startup costs.
4. Show a GO / NO-GO threshold: the minimum enrollment below which the program loses money, highlighted visually.
5. Include a high / middle / low view comparing the three price points side by side.
6. Include at least one simple chart — e.g. revenue vs. cost as enrollment grows, or net margin as the program scales.
7. If I enter a sponsorship offset, show its effect on the bottom line.
8. Let me edit the key assumptions in the dashboard itself (input fields) and see every number update instantly, so I can answer "what if" questions live in the meeting.
Design:
- Clean, professional, presentation-ready — assume it will be projected for a board and also opened on phones.
- Use a gold [#F3BE17] accent with a clean slate-and-ivory palette.
- Clarity over decoration: large, legible numbers and plain labels a non-financial reader understands (say "Monthly net," not "EBITDA").
Output:
- Deliver it as a single interactive artifact I can publish and share as a link, or embed on our Wix site.
- After building it, give me a 3-sentence, plain-language summary of what the numbers say, and flag the one assumption that most affects whether this program is financially viable.
Tip: Once Claude builds it, keep going in plain English — "make the break-even bigger," "add a column for 30 kids," "show me the annual view first." You're the director; it's your analyst.
Want a second set of eyes?
Book a working session and we'll build the dashboard together, pressure-test your numbers, and get your proposal board-ready.
Book a call with Elisa